How to implement Green Cleaning at commercial facilities – Part 2

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Last week we posted Part 1 of this two part series on Green Cleaning at commercial facilities, covering offices and schools. This part will set out some of the challenges faced with introducing a Green Cleaning program at two other common types of sites:

Green Cleaning in Retail

Introducing a Green Cleaning program in a retail space comes with a different set of challenges as, other than the shop staff, facilities or building managers and the landlord,  you are not dealing with the same group of individuals day in day out due to the high footfall of people on the premises. However, this does not detract from the need to effectively communicate the Green Cleaning program at the facility with those occupants who are at the premises every day so that they fully understand the benefits and advantages, as well as the different types of cleaning equipment and procedures that can be used in a retail space to ensure the least disturbance.

Green Cleaning in Healthcare Facilities

Cleaning for healthcare facilities requires a greater amount of attention to detail than any other form of commercial cleaning. Unfortunately, poor cleaning standards at healthcare facilities have led to a rise in MRSA and other harmful, and sometimes deadly, ‘superbugs’. A good cleaning program, however, can dramatically reduce the risk of these bugs spreading.

As hospitals are active throughout the day and night, the Green Cleaning program must be flexible and adaptable to the facility. Cleaning work will normally need to be scheduled to take place during quiet periods but there are often emergency situations which require a greater amount of flexibility. Working with medical staff to draw-up a list of priorities of the most crucial areas that need cleaning at a facility should be a priority for the cleaning company implementing the Green Cleaning program. Prioritising areas according to potential risks allows a cleaning program to target the most important locations. It also increases and improves the amount of cleaning in high-risk areas that require the most attention. This factor in itself is one of the key elemental differences between a Green Cleaning program and using standard cleaning methods, as it enables the efficient allocation of cleaning resources.

The fact that Green Cleaning products are used in healthcare facilities speaks volumes for the effectiveness when compared with standard cleaning products. Not only do they perform as well as standard cleaning products, but Green Cleaning products also have the overriding benefit of not being harmful to the health of patients at healthcare facilities.

There are clear advantages to implementing a Green Cleaning at commercial facilities as it benefits both the occupants, the business and the environment. If you have any questions about introducing a Green Cleaning program at your facility, contact  The Organised Cleaning Company on 020 74584433 and talk to one of our team who will be happy to help!

 

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How to implement Green Cleaning at commercial facilities – Part 1

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Welcome to Part 1 of this two part series on how to implement Green Cleaning at commercial facilities. One of the keys to successfully introducing  Green Cleaning program on site is to ensure that you have an effective & efficient team implementing the program. Your team should include not just the cleaning operatives but also include members from key stakeholder groups on site (i.e. a representation on behalf of the landlord, the facilities manager and the building occupants) as well as someone from your janitorial supply company.

Although the principles to implement Green Cleaning at commercial facilities are similar when applied to different sites, each type of facility that requires cleaning presents its own unique set of challenges:

Green Cleaning in Offices

The size of the facility determines the application of the cleaning operations. Cleaning a smaller office enables a cleaning company to get to know clients & building occupants quicker. This makes it easier to explain the advantages of Green Cleaning and how it benefits those affected by the cleaning regime.

With larger facilities, the personal touch is lost as often the cleaning company liaises with the facilities manager. A short presentations by the cleaning company to the building occupants (and in most cases the facilities manager, landlord and parties associated with the offices) of large office buildings, explaining the implementation of the Green Cleaning program and its advantages enables greater acceptance and understanding of what the Green Cleaning program is trying to achieve.

Every office will contain people with different sensitivities, allergies and illnesses and a Green Cleaning regime will cater for all individuals as there is no recourse to cleaning chemicals.  Throughout the life of a cleaning contract it is crucial that everybody is kept in the loop and is completely aware of the environmental, financial and health benefits of implementing a Green Cleaning program to ensure effective delivery.

Green Cleaning in Schools

At schools, it is important to engage with all stakeholders – that is everybody at the school from the governs and teachers to the parents and children. All of those affected by a Green Cleaning program (either directly or indirectly) need to have a clear understanding of the new cleaning strategy being implemented at the school and the reasoning behind it.

Parents have their child’s best interests at heart so by understanding the school’s decisions to change to a Green Cleaning program and how this will benefit their child’s health (both in the short and long-term) makes parents feel that the school is mindful of their child’s health and  welfare.

One initiative which has been successfully introduced at schools in South London is Delphis Eco’s The Eco Turtle Project. The project aims to aid education surrounding sustainability in schools and also includes fundraising revenue for the school, enables pupils to learn business skills and gives the school a chance to uphold their environmental aims.

Part 2 of this series will be posted next Friday and will cover implementing Green Cleaning at Retail and Healthcare Facilities. Make sure you subscribe to our blog so that you don’t miss it!

If you have any questions about introducing a Green Cleaning program at your facility, contact  The Organised Cleaning Company on 020 74584433 and talk to one of our team who will be happy to help!

Want to stay up to date with the latest news from The Organised Cleaning Company?  Don’t forget to like us on Facebook, follow us on Twitter.

Secrets to waste reduction in the office!

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When it comes to waste reduction, the challenge must be overcome both at home or in the office. In an office setting, waste usually comes in the form of paper. There are some useful hacks when it comes to effective waste management, which not everyone is aware of. So, in the spirit of starting 2017 with one eye on sustainability, here are some awesome secrets to help with your waste reduction and waste management in the office:

  • Engage Employees, Clients and Communities – Probably the hardest tip to follow through on but if you want to be successful with your waste reduction strategy, you’ll need to cast the vision and ensure the buy in of your team. You might need to carry out training on waste management, take suggestions from your employees, clients and the community at large and then involve them in creating incentives for waste reduction. Your social media page and signage at the office should share information on your efforts and where possible, have a take-back program and implement recycling. You should also consider providing water bottles and mugs that are reusable.
  • Recycling with Other Businesses – A really effective approach to waste reduction is by sharing equipment with other businesses close to you. If you have recyclables, you can sell them off as one. It may be possible to work together to host a recycling event for e-waste (discarded electronic appliances) as well!
  • Commercial Interchange Participation – Did you know that you’re able to exchange materials that you don’t want or may have in excess, for other things that you do need. You will find a wide variety of materials here, some that may be at no cost, while others will be available for a small fee. Either way, you will be recycling some of the things you no longer use including old computers and other electronics.
  • Donations – If you have old office supplies and old furniture, you should consider donating them. Non-profit organisations would benefit as well as cooperatives that would make use of craft supplies, binders, stationary, electronics and more.
  • Reduce the Use of Paper – One of the best efforts at waste reduction is to use the “print on both sides” feature on your computer. Ensure that this is the default setting. Additionally, try to fit more words per page by changing the margins to 0.75 instead of 1.25.
  • Audit your Waste – The motto for productive waste management is reduce, reuse and recycle. Start the waste reduction process by making sure you know just what it is that gets thrown away so that you can have an idea where you need to cut back on.
  • Minimise Lunch Waste – Ask staff to consider eating in by bringing their own packed lunch (in a re-usable lunchbox) vs. ordering out or picking lunch up and eating at their desks.
  • Email Newsletters – Instead of circulating paper newsletters, create a regular mail shoot and send out email newsletters. You’ll be saving trees and reducing advertising spend at the same time! You will definitely be contributing to waste reduction and the environment will thank you for it.

Sustainable business operations are becoming more common place and everybody needs to play their part  in saving the environment. You can start with effective waste reduction and waste management and by getting the message across to your employees you can amplify the impact. As staff learn they will form good habits and spread the information on recycling, waste reduction and waste management to their friends, family members and more!

If you have any questions about effective waste reduction and waste management for your office, call The Organised Cleaning Company on 020 74584433 and talk to one of our team today!

Want to stay up to date with the latest news from The Organised Cleaning Company?  Don’t forget to like us on Facebook, follow us on Twitter and subscribe to The Organised Cleaner for regular updates 

How to find a cleaning company for your workplace!

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Want to switch the cleaning company you currently use for your office? Or maybe you’ve only just got round to investing in a professional cleaning service. There are many types of services to choose from and it’s important to pick one that’s right for your company’s needs.

Carrying out a few simple steps before you make a decision will increase the chances of finding a cleaning service that meets all of your requirements without the hassle.

Assess your needs

What is it exactly that your office needs? Does it need a deep clean with tasks such as stain removal and carpet cleaning? Do you need cleaners to come in everyday or just once a week? How long do you need them to spend there? As well as the main office space, you’ll also need to think about additional rooms such as kitchens and washrooms that might need cleaning too. Make a list of all of the services that you need so that when you start approaching cleaning companies you are ready to state exactly what you want without getting sold any unnecessary extras.

Do your research

Research is key, not only for finding the best value services but also for reading online reviews and making sure that you’re choosing a reputable and reliable cleaning company. First of all, take a look at cleaning companies that are within a close proximity to your workplace and make sure that they serve your area. Next, check out what services they offer – do they match what you’re looking for? View the website and see how experienced they are and if they have a registered address and contact details. Another vital part of the process is reading online reviews and ratings to assess them on criteria such as if they’re efficient and thorough, if current customers would recommend them, and if the service was satisfactory and good value for money.

Get a quote

Most cleaning companies will offer quotes either on their website pricing page, by getting you to submit a form, or calling a contact number. You should always double check what the quote includes, e.g vacuuming and mopping, stain removal services, dusting around computers and telephones. Once you have a breakdown of cost, you can start to compare with other services to get the best deal.

Read the terms and conditions

It’s easy to get tied into contracts with cleaning companies so make sure you read the terms and conditions to see what happens if you want to cancel at any time. Also read the small print on last minute cancellations, what happens if you’re not satisfied with the service, and if there are any extra fees or charges that you need to be aware of. Having this covered will mean avoiding any nasty surprises down the line.

Once you’ve assessed your needs, carried out the research and received some quotes, all that’s left to do is choose the cleaning company. Carrying out these steps beforehand should help ensure that you make the right choice for your company.

Good luck!

15 Office Cleaning Ideas Every Clean Freak Needs To Know!

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Yeah you read right, for all you clean freaks out there intent on keeping your home office or work office nice and clean, follow these handy tips:

  1. First, do a little bit of paper organizing so the surfaces you need to clean aren’t covered in actual work.  Get the paper into  neat piles that you can easily move on and off your desk as needed.
  2. Use a solution of 70% alcohol and water to clean your phone and tablet.
  3. Take a magic eraser to your keyboard’s keys. Just make sure to squeeze any water out completely, so it doesn’t drip between your keys.

  4. Then run the sticky edge of a sticky note between the keys to pick up any crumbs.

  5. Wipe the grime off your earbuds, then disinfect them with rubbing alcohol on a cotton ball. Earbuds are gross. Read more about cleaning them here.

  6. Wipe all of the parts of your computer that aren’t screens (including your trackpad or mouse) with a lightly moistened microfiber cloth. Just make sure they’re not wet, because you don’t want to damage your electronics.

  7. AGAIN, be careful with water around your electronics, especially their screens. Here’s a thorough guide that will help you clean your screen properly (guess what? It calls for microfiber cloths).

  8. Literally vacuum the tops of your books. Chances are, they’re pretty dusty, but it takes forever to thoroughly dust each one individually.

  9. Use a dusting spray to wipe down all of your wood furniture, like your bookshelves and your desk. You can just use a store-bought one, like Pledge, or you make make your own with this handy guide.

  10. Wipe down your air vent with the help of a butter knife or a ruler. Don’t forget to wipe down the walls around it too, if they’re dusty. (Obviously this is just for your home office. You probably don’t want to try this at work.)

  11. Clean your windows and the glass in any picture frames you have hanging on the walls. Here’s a DIY glass cleaner recipe — use it alongside a clean microfiber cloth.

  12. Scrub out stains in your office chair using dish soap and hydrogen peroxide. Just dab the formula gently until the stains are gone — here’s the cleaning recipe and tutorial.

  13. If you have a chair mat, make sure to at least sweep it, if not wipe it down with a damp cloth.

  14. Make the whole room smell good while you vacuum by sprinkling DIY carpet refresher. Here are a bunch of ideas.

  15. If you have indoor plants in your office, gently wipe off their leaves with a damp cloth. Dusty plants = sad plants.

Now enjoy your super clean work space and get stuff done!

Greasy floors, filthy toilets & unhygienic kitchens – which is your favourite?

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We have come across research carried out by personal injury solicitors Hayward Baker, who carried out an in-depth study into the conditions of Britain’s offices, shops, factories, warehouses and building sites. The research discovered a staggering 69% of British workers claim their workplace to be a health hazard.

The study of over 1000 staff revealed 35% of working Brits have picked up an illness from their place of work – with 18% claiming to have been struck down with food poisoning or caught a stomach bug because of dirty conditions.

A further 39% have even suffered an injury at work – with 20% of Brits having been to hospital due to a work-related illness or injury.

Complaints to emerge from the study regarding the workplace include:

• Greasy and slippery floors (16%)

• Unhygienic work colleagues (13%)

• Unsanitary toilet facilities (11%)

• Cluttered floors (10%)

Dirty kitchens also pose a problem for 10 per cent of the nation’s workforce – as do ripped carpets (9%), broken chairs (8%) and unsafe wiring (6%).

Almost half (46%) of those polled have complained to their bosses about the state of their place of work, with a further 21% saying their manager did nothing to rectify the situation.

The bottom line – Going to work could seriously damage your health if businesses don’t take working conditions seriously enough.

Sitting in the office – how’s the air quality…?

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We’ve found a survey carried out by YouGov which found that indoor air pollution is prevalent in workplaces across Britain – potentially causing long-term health problems.

The Building Engineering Services Association (BESA) commissioned YouGov to carry out the survey which reports that almost 70 per cent of office workers believe that poor air quality in their place of work is having a negative effect on their day-to-day productivity and well-being. Additionally, a third of office workers are concerned that poor indoor air quality could be having a negative effect on their health.

Opening windows is the most commonly used form of ventilation, with 60 per cent of office workers saying it is the first thing they do if they need “fresh air”.  Although this is seen as a natural response, by opening our office windows, we run the risk of further polluting our working environment by letting in outdoor toxins, the survey found – we can’t win either way!

Given that people spend 90 per cent of their time indoors and are spending, on average, 212 days a year at work, it is important that buildings maintain proper, effective, well-maintained ventilation systems, including air conditioning, are operating in all offices across the UK. And that responsibility falls on property & building managers.

Those office workers surveyed reported suffering regularly from symptoms commonly linked to poor indoor air quality:

  1. Sixty-eight per cent of office workers experience lapses in concentration on a monthly or more frequent basis.
  2. Over two-thirds (67 per cent) of recipients reported suffering from fatigue while at work on a monthly or more frequent basis.
  3. More than half (54 per cent) of office workers surveyed experience decreased productivity on a monthly or more frequent basis.
  4. More than a third (41 per cent) of people experience watery or irritated eyes when in the office on a monthly or more frequent basis.

The BESA survey follows a report published by the Royal College of Physicians earlier this year, which revealed that air pollution, both indoor and outdoor, could be linked to at least 40,000 premature deaths a year in the UK.