Secrets to waste reduction in the office!

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When it comes to waste reduction, the challenge must be overcome both at home or in the office. In an office setting, waste usually comes in the form of paper. There are some useful hacks when it comes to effective waste management, which not everyone is aware of. So, in the spirit of starting 2017 with one eye on sustainability, here are some awesome secrets to help with your waste reduction and waste management in the office:

  • Engage Employees, Clients and Communities – Probably the hardest tip to follow through on but if you want to be successful with your waste reduction strategy, you’ll need to cast the vision and ensure the buy in of your team. You might need to carry out training on waste management, take suggestions from your employees, clients and the community at large and then involve them in creating incentives for waste reduction. Your social media page and signage at the office should share information on your efforts and where possible, have a take-back program and implement recycling. You should also consider providing water bottles and mugs that are reusable.
  • Recycling with Other Businesses – A really effective approach to waste reduction is by sharing equipment with other businesses close to you. If you have recyclables, you can sell them off as one. It may be possible to work together to host a recycling event for e-waste (discarded electronic appliances) as well!
  • Commercial Interchange Participation – Did you know that you’re able to exchange materials that you don’t want or may have in excess, for other things that you do need. You will find a wide variety of materials here, some that may be at no cost, while others will be available for a small fee. Either way, you will be recycling some of the things you no longer use including old computers and other electronics.
  • Donations – If you have old office supplies and old furniture, you should consider donating them. Non-profit organisations would benefit as well as cooperatives that would make use of craft supplies, binders, stationary, electronics and more.
  • Reduce the Use of Paper – One of the best efforts at waste reduction is to use the “print on both sides” feature on your computer. Ensure that this is the default setting. Additionally, try to fit more words per page by changing the margins to 0.75 instead of 1.25.
  • Audit your Waste – The motto for productive waste management is reduce, reuse and recycle. Start the waste reduction process by making sure you know just what it is that gets thrown away so that you can have an idea where you need to cut back on.
  • Minimise Lunch Waste – Ask staff to consider eating in by bringing their own packed lunch (in a re-usable lunchbox) vs. ordering out or picking lunch up and eating at their desks.
  • Email Newsletters – Instead of circulating paper newsletters, create a regular mail shoot and send out email newsletters. You’ll be saving trees and reducing advertising spend at the same time! You will definitely be contributing to waste reduction and the environment will thank you for it.

Sustainable business operations are becoming more common place and everybody needs to play their part  in saving the environment. You can start with effective waste reduction and waste management and by getting the message across to your employees you can amplify the impact. As staff learn they will form good habits and spread the information on recycling, waste reduction and waste management to their friends, family members and more!

If you have any questions about effective waste reduction and waste management for your office, call The Organised Cleaning Company on 020 74584433 and talk to one of our team today!

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Work in an office? How productive do you feel in the heat….?

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Unknown-1According to a OnePulse survey of 200 office workers carried out by office fit out specialist Morgan Lovell, 90% of UK office workers feel less productive when it’s too hot in the office. 44% of workers claim that they move away from their desks to counteract the heat, 72 per cent said they’d move to a cooler part of the office, while 23 per cent said they’d go to a meeting room.

Other respondents (56 per cent) would leave the office altogether – 26 per cent said they’d work from home, 19 per cent would base themselves in a café, and 11 per cent would head to the local pub.

Sam Sahni, head of workplace consultancy at Morgan Lovell London, said: “It has been said before that an office that is too cold can greatly impact productivity as we focus our attention on warming up, rather than generating ideas (Cornell University research) and our survey demonstrates it’s the same in the heat. In general, any time the temperature is too extreme, our ability to focus is hindered.

“The fact that over half of our respondents say they would leave the office implies a break in collaboration and team cohesion during hot periods. This break in cohesion and lack of productivity can really impact a business, but there are ways employers can prevent this from happening. Firstly, by providing agile working capabilities that enable movement and flexibility through technology and flexible workspaces, so that employees are not just confined to one space.

“Secondly, it’s a good idea to provide options for staff, for example ‘temperature zones’ such as cooler breakout spaces so staff don’t need to disrupt their working day just to get comfortable.”

The survey also asked what employers are doing to counteract the heat. Almost two-thirds of respondents said they have fans or air conditioning, half said they have windows that open, 37 per cent are given a more relaxed dress code, while 33 per cent are provided with iced drinks or ice cream.

The ULTIMATE office relocation guide…

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Web-apps-1As fortunes change, the size of a business office will also change. When you move an office you don’t just move things, you move a culture. Working with a number of businesses, removal companies & office relocation companies, The Organised Cleaning Company has compiled a guide, which identifies three major steps to an office move:

1. Finding a new office 

First, you need to choose a new place of business. Things to bear in mind are, what you need and whether your office will stay the same size or will it grow? Pay special attention to:

  1. Cost, what can you afford?
  2. Does it have insurance?
  3. Is it big enough for everyone without anyone being uncomfortable?
  4. Does it have rooms you can use for business meetings and conference?
  5. Is there room if you decide to expand in the future?
  6. Does the space have air conditioning, or central heating? If it doesn’t, installation will cost you more.
  7. Does it have a kitchen?
  8. Does it have bathrooms? Showers?
  9. Is it close to amenities (shops, gyms, saloons, hairdressers, bus and tube stations)?
  10. Is it easy for clients to visit?
  11. Is it a relatively safe area? Are the streets lit well? Is it close to busy streets? Is there hired security in the vicinity?
  12. Does it have available parking space? Can you store bikes securely?
  13. Are there enough power sockets?

2. How to Relocate a Business

Once you’ve chosen your new place for business, it’s time to get to work and move things into action:

  1. Start planning 12 months before the move. It’s going to be a lot of work, so the sooner you start, the better. For this purpose, it’s best to make a list of all the things you need to do (or at least be aware of).
  2. Plan the design of the new office. Decide whether you’ll be purchasing new furniture, or use the old one. Make an interior design plan and find a place for everything. For this, you can use a special software, draw on plain paper, or hire a designer to take care of everything.
  3. Calculate relocation costs. The dilemma here is, should you spend more money on the move and relocate faster to continue with what’s important (namely, work), or do we spend less money, but more time on the move, executing it by yourself.
  4. Hire reliable services. If the building rent does not include those, you have to hire your own maintenance, cleaning, security, landline and locksmith service.
  5. Book a reliable & professional removal/relocation company. The earlier, the better as one way or another you will need to get your stuff moved!
  6. Build kitchen and wash-rooms. Kitchen, bathrooms, showers should be furnished and in working order, before moving day.
  7. Set up servers, cables and wiring. This is for the last day at the old office, so you don’t have to interrupt work flow. Leave this to your IT team.
  8. Send change of address notifications. Post office, power/water/internet suppliers, contacts, business partners, unions, and everyone that might need your new address. Here’s a whole list of institutions that might need to be notified. Sometimes a simple email would suffice, but sometimes you might need to write an official letter. Make sure you announce the date of the move and the new address.
  9. Update business cards. You can’t use the same business cards with the old address once you move! Make sure you get them updated…

3. Office Relocation Responsibilities for Employees

When relocating a business, you have to pay special attention to your employees. After all the organisations, here are some things that might cause glitches:

  1. Check Mobility ClausesThis should be in every worker’s contract – this way the employers may change the work place, without asking for permission. If there is no clause an employee may simply say, “I don’t want to move” and if you move the office anyway, that may cause legal difficulties if they decide to pursue a case.
  2. Get to Know the DetailsWill any of your employees have trouble travelling to your new office? What are the transport links like? Can  everyone get to the office on time? Some might have their journey to work shortened, but others won’t be so lucky. Think about compensation (if you feel obligated of course)…
  3. Avoid MisunderstandingsEmployees gossip. Announce the big news early and after the plans are ready. If you have to tell more than 100 people you need to give them 90 days’ notice, for 20+ you need to give them approximately 30 days. It’s important to ensure that the move isn’t putting certain members of your workforce at a disadvantage. This applies specifically to those with disabilities.
  4. Let Your Employees Play an Active RoleThis is optional of course, but it wouldn’t be a bad idea to let them all have a say, by giving them an online survey for example. If you include them in the matter, they will adapt to the change more easily which will allow you to consider every detail. It’s also a good idea to include them in some cleaning up. Of course everyone will prepare their personal space in the office, and departments will handle their own equipment, but don’t overlook shared spaces, like the kitchen.

When the big day arrives, stick to the plan but be prepared for hiccups. Moving your business location is not easy. Factor for traffic and weather as best possible, and try to limit the move to one or two days maximum. You want to ensure that business interruption is kept to a minimum!

Great tips for reducing your office cleaning costs!

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Reducing cleaning costs is a common goal for office managers. Traditionally, the focus is on reducing or minimising labour costs, but reducing supply costs can also prove to be a major savings.

With that in mind, we thought we’d suggests some useful ways office managers  can help reduce their cleaning supply costs:

  • Avoid “on the spot” purchasing – buying a product, often just to test it out. If you want to test drive a product such as a toilet roll or kitchen towels many suppliers and manufacturers are happy to provide a sample.
  • Look for multi-surface cleaning tools.  This can apply both to cleaning chemicals well as equipment.  One cleaning solution or one machine that can clean multiple surfaces (i.e., hard surface floors and carpet) is one of the best ways to reduce supply costs.
  • Buy quality. Purchasing higher quality products invariably pays dividends, which reduces overall purchasing costs.  They may be easier to use; perform more effectively; be more durable; last longer, etc.
  • Join the “5 Litre Club.”  Invariably suppliers will offer a reduced price when cleaning chemicals are purchased in five-litre containers
  • Buy concentrated.  The more concentrated the cleaning solution, the longer it will last, helping to reduce costs significantly.
  • Focus on performance.  Select products that are more effective and/or help improve worker productivity.  Even if they cost more than comparable products, the labour-related savings will likely more than pay for the investment.
  • Use but don’t abuse. Unfortunately, one of the reasons cleaning tools and equipment must be replaced before the end of their expected lifespan is due to abuse.  Train staff on the proper, safe, and most efficient ways to use and care for cleaning equipment.

If you want any more handy tips on reducing your office cleaning costs, or you’d like to introduce a new cleaning service at your office, why not give The Organised Cleaning Company a call on 020 7458 4433 or email iprefer@organisedcleaning.com.

Fancy using less stuff in your workplace?

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logoEven in this digital age, the average UK office worker uses around 45 pieces of paper every day, which means in an office of 25 people, 261,000 pieces of paper are used in just one year (that’s a lot of paper). To encourage people to use less we have put together a few hints and tips for using less stuff in the workplace…

Think Before You Print

Think twice if you really need to print – and if you do need to print, think about printing on both sides. This is an easy way to reduce paper usage by half.

Work As a Team

Put a new system in place that encourages recycling in the workplace – even something as simple as putting in a few recycling bins or creating a system that allows staff to measure how many print copies they are personally responsible for each month will get everyone working together on reducing their personal footprint.

Switch it Off

Have a ‘switch it off’ checklist that needs to be completed before the last person leaves at the end of the day. Apparently, £227 million worth of energy is wasted on appliances that are left on standby every year. Not only will this help to save money, it will also reduce your risk of a fire and help the environment too – it’s a triple win!

Think Small

Big change comes from small actions – it all adds up! You could do your part with anything – use a tupperware dish instead of tin foil for your packed lunch, think twice about printing, turn off your charger when it’s not needed: If we all did these little actions, it would make a big difference.

If you would like any help on waste management in your workplace, why not give The Organised Cleaning Company a call on 020 7458 4433 and they’d be happy to help!

Tips for cleaning your office on a budget

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9A270AAB-3932-4D60-8BEA-F6734E3995DFCleaning the office is normally one of the most dreaded tasks, yet it remains vital in order to ensure the health and wellbeing of your workforce. Whilst we would suggest appointing a commercial cleaner to ensure all problem spots are completely cleaned, we’ve also put together a few tips on cleaning your office on a budget.

First things first, you will need to de-clutter and organise the office. Make each employee responsible for their own space and divide jobs for organising shelves, bookcases, drawers between the workforce. This exercise can help with team building too.

Get rid of any items you haven’t used in the last four weeks and keep only the necessities on your desk. By clearing the space, you will be able to conduct a thorough clean of the office. Clean and clear desks make way for productivity.

Unless you have an office cleaner, you will need to buy the right products for use when cleaning different surfaces.

A trade tip, though, is to use lemon juice. It’s one of the best natural cleaners due to the antibacterial properties it possesses, as well as its low PH. With its fresh smell, lemon juice is a chemical free way of cleaning materials such as fabric or wood with very little risk of damage.

To clean laminate surfaces the natural way, use a diluted lemon juice solution in a spray bottle. Simply spray, rinse with water and wipe dry afterwards. The fresh smell is sure to lift the office space and bring that spring feeling indoors.

Microwaves are notorious for harbouring germs, especially in busy offices. If you do not have an office cleaner, we have a tip for you. Place a cup three-quarters full of water and lemon juice into the microwave and heat until it’s boiling – leave the door closed for around ten minutes. After the ten minutes, use a clean cloth to wipe away food particles and get rid of those unpleasant food odours too.

Do your employees bring food to work? Another tip is to soak containers in diluted lemon juice, add some baking soda and scrub. By doing this, the stains and odours are removed leaving them clean and fresh ready for tomorrow’s lunch.

These tips are designed to make lemons work as more than just one of your five a day. But to remove the hassle of cleaning, why not let The Organised Cleaning Company work for you? We can help to give your space more than the annual spring clean and have it lemony fresh all year round.

For more information on The Organised Cleaning Company’s services please contact 020 7458 4433 or email iprefer@organisedcleaning.com.

The advantages of hiring office cleaners

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The advantages of hiring office cleanersCleaning the office may not be a task your employees are willing to carry out and it might also distract them from more important tasks of working! You don’t want losing money because your employees are too busy cleaning the kitchen to answer an important call, right? Therefore, if you have troubles clearing your office yourself you should consider hiring professional cleaners.

Nowadays there are lots of different companies offering a variety of cleaning services, which has meant that the cleaning industry is growing quickly. Companies are offered almost any service they could need giving time of the employees to concentrate on their primary duties. Of course, more traditional managers could still insist that cleaning together creates community spirit and shows the employees that all are equal, but how often that is the case in modern companies?

The idea of everyone doing the cleaning together just doesn’t hold anymore in the modern corporate environment! Unlike home cleaning where everyone can share their responsibility a company is a place where people are expected to work together and strict hierarchy and list of tasks is required. That means that the most tedious and unpleasant tasks are always going to go to the personnel lower in hierarchy destroying the community spirit rather than creating it. So why have a special unit just for cleaning or force people in the lowest levels the tedious tasks when you could hire professional cleaners which will do the job better?

Cleaning companies have the right personnel, equipment and experience to provide you with the best & most professional office cleaning service required.They can provide the most efficient and time-saving way to keep your office tidy and in order. It is a much better alternative although it does not sound like this at first. It both saves the time of your employees to concentrate in what you pay them to do and adds to your corporate atmosphere. Your personnel would feel better if the most tedious chores are done by someone outside organization rather by themselves. You could raise their self-confidence if you make them feel more important in their own eyes by not making them do the chores. You could try hiring professional cleaners on your own but are you sure they can do a better then a cleaning company? Cleaning companies can also carry out carpet cleaning amongst other cleaning services that may be necessary in the office. Consider who will be a more efficient cleaner, an employee who only has one office to clean or a team of  professional cleaners who are occupied full time and this is their specialty?

For more information on The Organised Cleaning Company’s office cleaning services and janitorial supplies, please contact 020 7458 4433, email iprefer@organisedcleaning.com or visit our website and complete our quote request form online!

The Organised Cleaning Company is a commercial cleaning company set up by lawyer cum-entrepreneur Matt Harris in 2011. Our office is based in Marylebone and we provide contract and commercial cleaning services throughout central London.