How to implement Green Cleaning at commercial facilities – Part 2

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Last week we posted Part 1 of this two part series on Green Cleaning at commercial facilities, covering offices and schools. This part will set out some of the challenges faced with introducing a Green Cleaning program at two other common types of sites:

Green Cleaning in Retail

Introducing a Green Cleaning program in a retail space comes with a different set of challenges as, other than the shop staff, facilities or building managers and the landlord,  you are not dealing with the same group of individuals day in day out due to the high footfall of people on the premises. However, this does not detract from the need to effectively communicate the Green Cleaning program at the facility with those occupants who are at the premises every day so that they fully understand the benefits and advantages, as well as the different types of cleaning equipment and procedures that can be used in a retail space to ensure the least disturbance.

Green Cleaning in Healthcare Facilities

Cleaning for healthcare facilities requires a greater amount of attention to detail than any other form of commercial cleaning. Unfortunately, poor cleaning standards at healthcare facilities have led to a rise in MRSA and other harmful, and sometimes deadly, ‘superbugs’. A good cleaning program, however, can dramatically reduce the risk of these bugs spreading.

As hospitals are active throughout the day and night, the Green Cleaning program must be flexible and adaptable to the facility. Cleaning work will normally need to be scheduled to take place during quiet periods but there are often emergency situations which require a greater amount of flexibility. Working with medical staff to draw-up a list of priorities of the most crucial areas that need cleaning at a facility should be a priority for the cleaning company implementing the Green Cleaning program. Prioritising areas according to potential risks allows a cleaning program to target the most important locations. It also increases and improves the amount of cleaning in high-risk areas that require the most attention. This factor in itself is one of the key elemental differences between a Green Cleaning program and using standard cleaning methods, as it enables the efficient allocation of cleaning resources.

The fact that Green Cleaning products are used in healthcare facilities speaks volumes for the effectiveness when compared with standard cleaning products. Not only do they perform as well as standard cleaning products, but Green Cleaning products also have the overriding benefit of not being harmful to the health of patients at healthcare facilities.

There are clear advantages to implementing a Green Cleaning at commercial facilities as it benefits both the occupants, the business and the environment. If you have any questions about introducing a Green Cleaning program at your facility, contact  The Organised Cleaning Company on 020 74584433 and talk to one of our team who will be happy to help!

 

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How to implement Green Cleaning at commercial facilities – Part 1

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Welcome to Part 1 of this two part series on how to implement Green Cleaning at commercial facilities. One of the keys to successfully introducing  Green Cleaning program on site is to ensure that you have an effective & efficient team implementing the program. Your team should include not just the cleaning operatives but also include members from key stakeholder groups on site (i.e. a representation on behalf of the landlord, the facilities manager and the building occupants) as well as someone from your janitorial supply company.

Although the principles to implement Green Cleaning at commercial facilities are similar when applied to different sites, each type of facility that requires cleaning presents its own unique set of challenges:

Green Cleaning in Offices

The size of the facility determines the application of the cleaning operations. Cleaning a smaller office enables a cleaning company to get to know clients & building occupants quicker. This makes it easier to explain the advantages of Green Cleaning and how it benefits those affected by the cleaning regime.

With larger facilities, the personal touch is lost as often the cleaning company liaises with the facilities manager. A short presentations by the cleaning company to the building occupants (and in most cases the facilities manager, landlord and parties associated with the offices) of large office buildings, explaining the implementation of the Green Cleaning program and its advantages enables greater acceptance and understanding of what the Green Cleaning program is trying to achieve.

Every office will contain people with different sensitivities, allergies and illnesses and a Green Cleaning regime will cater for all individuals as there is no recourse to cleaning chemicals.  Throughout the life of a cleaning contract it is crucial that everybody is kept in the loop and is completely aware of the environmental, financial and health benefits of implementing a Green Cleaning program to ensure effective delivery.

Green Cleaning in Schools

At schools, it is important to engage with all stakeholders – that is everybody at the school from the governs and teachers to the parents and children. All of those affected by a Green Cleaning program (either directly or indirectly) need to have a clear understanding of the new cleaning strategy being implemented at the school and the reasoning behind it.

Parents have their child’s best interests at heart so by understanding the school’s decisions to change to a Green Cleaning program and how this will benefit their child’s health (both in the short and long-term) makes parents feel that the school is mindful of their child’s health and  welfare.

One initiative which has been successfully introduced at schools in South London is Delphis Eco’s The Eco Turtle Project. The project aims to aid education surrounding sustainability in schools and also includes fundraising revenue for the school, enables pupils to learn business skills and gives the school a chance to uphold their environmental aims.

Part 2 of this series will be posted next Friday and will cover implementing Green Cleaning at Retail and Healthcare Facilities. Make sure you subscribe to our blog so that you don’t miss it!

If you have any questions about introducing a Green Cleaning program at your facility, contact  The Organised Cleaning Company on 020 74584433 and talk to one of our team who will be happy to help!

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Secrets to waste reduction in the office!

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When it comes to waste reduction, the challenge must be overcome both at home or in the office. In an office setting, waste usually comes in the form of paper. There are some useful hacks when it comes to effective waste management, which not everyone is aware of. So, in the spirit of starting 2017 with one eye on sustainability, here are some awesome secrets to help with your waste reduction and waste management in the office:

  • Engage Employees, Clients and Communities – Probably the hardest tip to follow through on but if you want to be successful with your waste reduction strategy, you’ll need to cast the vision and ensure the buy in of your team. You might need to carry out training on waste management, take suggestions from your employees, clients and the community at large and then involve them in creating incentives for waste reduction. Your social media page and signage at the office should share information on your efforts and where possible, have a take-back program and implement recycling. You should also consider providing water bottles and mugs that are reusable.
  • Recycling with Other Businesses – A really effective approach to waste reduction is by sharing equipment with other businesses close to you. If you have recyclables, you can sell them off as one. It may be possible to work together to host a recycling event for e-waste (discarded electronic appliances) as well!
  • Commercial Interchange Participation – Did you know that you’re able to exchange materials that you don’t want or may have in excess, for other things that you do need. You will find a wide variety of materials here, some that may be at no cost, while others will be available for a small fee. Either way, you will be recycling some of the things you no longer use including old computers and other electronics.
  • Donations – If you have old office supplies and old furniture, you should consider donating them. Non-profit organisations would benefit as well as cooperatives that would make use of craft supplies, binders, stationary, electronics and more.
  • Reduce the Use of Paper – One of the best efforts at waste reduction is to use the “print on both sides” feature on your computer. Ensure that this is the default setting. Additionally, try to fit more words per page by changing the margins to 0.75 instead of 1.25.
  • Audit your Waste – The motto for productive waste management is reduce, reuse and recycle. Start the waste reduction process by making sure you know just what it is that gets thrown away so that you can have an idea where you need to cut back on.
  • Minimise Lunch Waste – Ask staff to consider eating in by bringing their own packed lunch (in a re-usable lunchbox) vs. ordering out or picking lunch up and eating at their desks.
  • Email Newsletters – Instead of circulating paper newsletters, create a regular mail shoot and send out email newsletters. You’ll be saving trees and reducing advertising spend at the same time! You will definitely be contributing to waste reduction and the environment will thank you for it.

Sustainable business operations are becoming more common place and everybody needs to play their part  in saving the environment. You can start with effective waste reduction and waste management and by getting the message across to your employees you can amplify the impact. As staff learn they will form good habits and spread the information on recycling, waste reduction and waste management to their friends, family members and more!

If you have any questions about effective waste reduction and waste management for your office, call The Organised Cleaning Company on 020 74584433 and talk to one of our team today!

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Do you know the difference between commercial cleaning and domestic cleaning?

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You might think that being able to keep your house spick & span means that you’re qualified to carry out commercial cleaning in your office too!

There are some major distinctions between domestic cleaning and commercial cleaning which you need to bear in mind. Firstly, an office or commercial building is usually a lot bigger than a house, meaning more work. Commercial cleaning also has to be carried out to an extremely high standard for the large number of staff members and visitors which pass through the building.

To understand why many businesses hire a specialist commercial cleaning company, we’ve set out the fundamental differences between residential cleaning and cleaning for a corporate environment.

Health and Safety Standards

The-Organised-Cleaner/commercial-cleaning-health-and-safetyFirst of all, businesses have a duty of care for everyone in their building, and this means they need to be extra careful with upkeep of the property. All companies have to comply with health and safety standards, which includes providing a hygienic environment to work in.

With this in mind, businesses have to ensure commercial spaces are clean and safe every day. Specific standards must be met when carrying out commercial cleaning, especially if the business serves food and drink or is responsible for care, such as a hospital. When cleaning at home, the homeowner can choose their own standards of cleanliness.

Larger Scale

Commercial cleaning is often on a much largerThe-Organised-Cleaner/commercial-cleaning scale than domestic cleaning operations. This is not just because of the increased space, but also due to the number of people that use the building. Because of the number of employees and visitors a business has, and sometimes the activities which take place in a corporate environment, cleaning is required more regularly than in the home. Sometimes specialist cleaning equipment is needed, and these tools would never be needed in a standard house for domestic cleaning purposes.

Man Power

Domestic cleaning usually only requires one person. On the other hand, commercial cleaning can be such a huge job that a team of cleaners are needed every day to complete all the necessary tasks. For many offices, it wouldn’t be suitable to hire one cleaner to do the job – a team of maintenance experts and cleaners are required.

If you have any questions about commercial cleaning services in London, call The Organised Cleaning Company on 020 74584433 and talk to one of our team today!

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How to clean your rental property…

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When it’s time to move from your rental property, it’s important to make sure that you leave the place nice and clean so you can a) get your deposit back in full; and b) get a good referral from your landlord or letting agency.

Over 50% of Londoners rent their homes rather then own them so we thought it would be useful to share some top 10 tips on how to clean your renal property to make sure that you get your deposit back when it’s time to move on:

1. Go snap happy on arrival

A simple but essential task when you first move in – take pictures of everything and keep a digital record. Check these photos against the inventory provided by your letting agency or landlord and check these match before confirming.

2. Get a house cleaner!

Unless you have the time to regularly clean your home, on a weekly or fortnightly basis, it would be worth the investment to hire a regular cleaner. This will ensure that your home is kept clean to a respectable standard – and that you will not be hit with an overwhelming cleaning job when you are ready to move. Dusting, mopping and vacuuming on a weekly basis will help reduce the stress when cleaning your rental property, and might save you from having to hire professional end of tenancy cleaners at the end of your tenancy!

3. Clean your oven, fridge and windows each month

Keeping up to date with cleaning your fridge, oven and indoor windows will also help you save time when it comes to the end of your tenancy. A regular defrost of the fridge/freezer, regular cleaning of windows and a wiping out the oven every so often will help keep things more manageable when it’s time to clean your rental property.

4. Monitor wear & tear

Undergoing a monthly check of the condition of your rental property  will help you keep track of the wear and tear your home has undergone since moving in. Taking photos, and keeping a digital record of these images with dates will also allow you to plan ahead – and help you organise these repairs and notify the letting agent and inventory clerk in advance of your move out date.

5. Invest in wooden floor cleaner

If you have wooden floors in your rental, it is important to vacuum, mop and also to apply a wooden floor cleaner every so often. If you have an open plan home, it may also be wise to invest in doormats at each and every entrance, with a rug to cover the exposed areas. This will reduce the chance of scuff marks, scratches and dents.

6. Scrub all kitchen appliances

It may seem to be common knowledge, but it is important to keep all appliances provided by the tenant/landlord in the same condition that you found them. As mentioned, it is important to keep on top of appliances like the oven and the fridge, but the smaller items must not be overlooked. A weekly clean of the toaster, microwave and kettle both inside and outside, will help you keep on top of this.

7. Stay on top of limescale

Limescale can be a pain, especially as it often occurs in hard to reach places – like the inside of coffeemakers and kettles – as well as on faucets and bathtubs, leaving an annoying chalky white substance behind. The best way to ensure you get your deposit back when leaving your rental property is to remove all limescale on a regular basis. Limescale, if uncleaned, leaves a mineral build up that can cause damage, and make soap scum and other dirt harder to remove. This is why it is important to keep an eye on appliances, tubs and faucets – and regularly remove any build up.

8. Regular carpet cleaning

You don’t need to hire a carpet cleaner, but the purchase of a spray on carpet cleaner that can be left for ten minutes and then vacuumed is essential. This does not need to be done each week, monthly will suffice, however it is important to do this regularly as it will make a big difference to how your carpet looks at the end of your tenancy. For deeper stains, especially on lighter carpets, it would be advisable hire a professional carpet cleaning company and have a quarterly or 6 month carpet clean to ensure good maintenance.

9. Property maintenance

If you have hung any artwork in the home, whether with nails or blu tac, remove these 2-3 weeks before your lease finishes. You will then have time to clean the walls, fill in any holes and repaint if necessary. Before you begin the process, always check with your landlord/letting agency that they are happy for you to repaint. There will be no bigger disappointment than having to pay for an entire repaint of the property, when you were only trying to help with a normal wear & tear.

Moving home can be a stressful time, so to make sure you don’t have the added stress of a deduction from your deposit – keep on top of your home cleaning and flow this guide on how to clean your rental property!

If you’re moving home in London and want to hire a professional end of tenancy cleaning company to take care of your clean, contact ProClean Team on 020 8742 1808 or email info@procleanteamltd.co.uk

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7 ways to efficiently heat your rental this winter!

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Although we’ve gotten away with a pretty mild winter so far, when the frost does become more of a regular occurrence, we want to stay as warm and as cosy inside our rental (or home!) without breaking our heating bill budget. Doing a few small things to prepare can make your winter season much more efficient and save you money!

Follow these handy heating tips:

1. Get to know your boiler or heating system

To heat your rental property  effectively & efficiently, you will need to know how to operate the heating system. Being comfortable using the thermostat and timer will make it easier to create a heating regime that works best for you.

2. Bleed the radiators

Allow the radiators to work at their optimum level by ensuring they have been bled and are heating up properly. If you’re unsure how, follow this how-to guide.

3. Aim for the optimum temperature

During the day, when the heating is most likely to be on, its best that you find an optimum temperature where you are not too warm or too cold. This sweet spot will allow you to enjoy a comfortable home without running up ridiculously high bills from overheating. The NHS recommend that you choose a temperature of at least 18°C (64°F) if you are over 65, but you can lower this if you are younger and active.

4. DIY draught excluder

Draught excluders prevent the loss of heat and the influx of draughts from beneath your door. These handy inventions have been around for hundreds of years, and you can even spare the cost of buying one by making your own. This can double up as a fun DIY craft project if you are looking for something to do indoors in the winter — take a look at the National Trust’s fool-proof guide to making a festive draught excluder for further instruction.

5. Check your windows

Cracks can sometimes form in window frames and allow in a draught. Check the windows and cover any gaps with draught-proofing strips.

6. Put your extractor fan on a timer

Extractor fans in the kitchen or bathroom can cool the house if left on unnecessarily. If possible, install a timer on your fans.

7. Make the most of curtains

Closing the curtains can add an extra layer of insulation, as well as allowing you to show them off!

Make sure you stay warm this winter!

Protect Your Rental Property This Winter

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Winter weather, particularly flooding, can cause real and structural damage to a property. Not only will your tenants be forced out of their home, but you will have to claim on your landlord insurance. You may find that if your actions or inactions caused the issue, you could be liable for some, or all, of the repairs.

If you know that your tenants will be away over the holiday season, it is vital that you protect your property to avoid any winter-related damage.

With this in mind, follow these tips and arrange an inspection with your tenants, before it’s too late!

  1. Check the lagging in your loft

Head up to the loft and check the lagging around the water pipes and cold water storage tank. Even small gaps could let in cold air and freeze the pipes, or even the water in the tank. If there are pipes in the attic, eaves and cupboards, they are typically more exposed and are prone to freezing.

  1. Leave the central heating on permanently

This is something that you should advise your tenants to do – leave the central heating on at a minimum temperature of 15°C to protect against damp and condensation. Fitting thermostatic valves to the radiators will allow you (and your tenants) to set the valves so that the radiator comes on when the temperature falls below a certain level. This enables the heating to be kept on low without having to heat the entire house all of the time.

  1. Lag the pipes

Alongside leaving the central heating on low permanently, lagging the pipes will prevent them freezing.

  1. Check the property when it is empty

If your tenants will be away over Christmas, check the property when they are out. The main cause of a burst pipe is if they have frozen, and if this isn’t noticed early enough, water damage to the fabric of the property could occur due to leaks, causing significant damage.

  1. Seal holes in walls

Wherever a cable or phone line comes through the exterior wall, check to ensure the hole is sufficiently sealed to stop cold air getting in or warm air escaping.

  1. Leave cold taps dripping

If the property will be unoccupied for a period of time, leave at least one cold tap dripping slightly on each floor. Even the slightest of drips can reduce the risk of water freezing significantly inside the pipes, but only leave taps on if you have a cold water storage tank and are not draining down the water system.

  1. Leave cupboard doors open

If the home is going to be empty, it is a good idea to leave any cabinet or cupboard doors open in the kitchen and bathroom, to allow warm air to reach any hidden pipes.

  1. Leave doors open

If your tenants are going away, suggest they leave the doors within the house open, to enable heat to circulate around the property. Also, leaving the loft hatch open will aid this.

  1. Drain the water system

If your tenants will be away for long periods, drain the water system. The water storage tanks (hot and cold) should be drained, as well as the radiators and central heating pipes.

  1. Insulate the overflow pipe from the boiler

Condensing boilers are known for their efficiency, but in the winter, there is a risk of their overflow pipes freezing and causing damage to the property. Avoid this by getting a boiler with a Siphon trap, which releases the water in one amount. Other ways to guard against a frozen overflow pipe is to insulate the pipe or simply shorten it, so there is not as much of the pipe exposed to the outsid.

  1. Check your insurance policy 

Ensure that your landlord insurance covers you for winter-related damage. If there is an emergency that must be repaired before causing further damage to the property, your policy must cover this so that work can be completed as soon as possible. If the home becomes uninhabitable, make sure your policy covers loss of rent so that you don’t miss out on payments.

Happy Christmas!! :):)